Your Personal Data
Who we are
We are Northampton TaeKwon-Do and our registered address is: 7 Whitehill Road, Barton Le Clay, Bedfordshire, MK45 4PF
What personal Information do we collect and what do we do with it?
We only collect and process the personal information that you provide us with. We do not obtain additional personal information from other sources. We do not share your data with any third party for marketing purposes. We need this personal data to manage your time with us as a student, whether that’s training, grading or competing. Unfortunately, if you don’t want to provide us with this information you won’t be able to become a student with Northampton TaeKwon-Do.
Where you are under 18 years of age, we will also collect and use personal information you provide about your parent / guardian to:
- contact them about club activities including gradings, competitions, training and other club related activities.
- use their name and email address to enable us to set up a Direct Debit to pay your training fees and collect other payments such as grading fees.
We also ask you to provide personal information about someone we can contact in the event of an emergency.
Student Health data
When you become a student with us we ask you to tell us about any medical conditions that may be relevant in you undertaking a martial art. We only ask for this information to ensure that you are able to train with us in a safe environment where your individual needs can be recognised.
We do not share this information with anyone not involved in teaching, grading or organising and running competitions and only when relevant to ensure your wellbeing. You’ll be asked to give explicit consent for us to hold and process the information for the purpose described above.
Who we share your data with
We only share relevant personal information with other organisations (“third parties”) where it is necessary to enable you to take part in the activity, including where we use a service to manage your contract with us.
Martial Arts Club (non cloud software)
Northampton TaeKwon-Do uses a student administration system called Martial Arts Club. The personal information you provide us with whilst a student is stored in this system, and we use this system to track your training including promotions.
Northampton TaeKwon-Do collects students training fees and other payments using Direct Debits. We share your name and email address with GoCardless Limited to enable them to contact you to set up your direct debit and collect your payments once you are a student.
HSTS TaeKwon-Do is partnered with UK ITF. We are required to register students with UK ITF and this is a condition of training with HSTS TaeKwon-Do. We only share the personal information when necessary to register you. We share your name, address, phone numbers, e-mail address, date of birth and nationality.
International TaeKwon-Do Federation (ITF)
If you achieve your black belt in TaeKwon-Do we are required to register you directly with the ITF. We share your name, address, phone numbers, e-mail address, date of birth and nationality.
How long do we hold your details for?
Once you become a student we hold your personal information for the whole time you are a student with us. If you leave us we erase any records we have for you on our direct systems and request removal from all third party systems.
You have the right to object to our processing of your personal information and may do so at any time. However, we hold your personal information as part of our contract with you. If you don’t want us to hold your personal information this will restrict your ability to attend our classes and be a student of Northampton TaeKwon-Do.
Your additional individual rights
The right to access
The right to rectification
When you are a member of Northampton TaeKwon-Do we ask you to let us know of any changes to your personal information. If you tell us we’ve got something wrong, and we’ve shared that with another organisation as described in the section called “Who we share your data with”, we’ll tell them the correct information to enable them to update their records.
The Right to Withdraw Consent
Once you become a student, we will only contact you with information about being a student with Northampton TaeKwon-Do.
How to contact us
Your agreement to process your Information
Ultimately we respect your privacy and adhere to GDPR guidelines.
DATABASE STORAGE AND BACKUP
Enquiry forms and membership data is stored in a MySQL Database held online. Our web host provides both a software firewall for this website and a server side firewall to protect this data. We also backup all website data on a daily basis which is stored on Amazon S3 servers, using MD5 encryption. Backups automatically rotate over a 3 month period. Any deletion requests will result in the removal of your data from both MySQL and Backup Servers.